A) General information
Name and contact details of the person responsible
Johann Peter Ring Elementary School Ottmaring
Hiking trail 13, 86316 Friedberg
Telephone: 0821.602260
Fax: 0821.60093-690
Email: verwaltung@gs-ottmaring.de
Contact details of the data protection officer
Martin Marketsmüller
- personal -
Am Plattenberg 12, 86551 Aichach
Telephone: 08251.924818 (Thursday)
E-mail:
data protection officer@schulamt-aic.de
Purposes and legal bases for processing your data
We process personal data to fulfill the educational mandate that the Bavarian Law on Education and Teaching (BayEUG) assigns to schools.
Unless otherwise stated below, the legal basis for the processing of your data arises from Article 85 of the Bavarian Education and Teaching Act (BayEUG) in conjunction with Article 6 Paragraph 1 Subparagraph 1 Letter e of the General Data Protection Regulation ( GDPR).
We are therefore permitted to process the data required to fulfill school tasks.
Recipients of personal data
The technical operation of our data processing systems is generally carried out by
the city of Friedberg, Marienplatz 5, 86316 Friedberg on our behalf.
We use additional processors for individual procedures.
Upon request, your data will be transmitted to the responsible supervisory and auditing authorities to exercise their respective control rights.
Duration of storage of personal data
Your data will only be stored for as long as is necessary to fulfill your tasks, taking into account legal retention periods
Your rights
As a data subject affected by data processing, you have the following rights:
You have the right to information about the data stored about you (Art. 15 GDPR).
If incorrect personal data is processed, you have the right to rectification (Art. 16 GDPR).
If the legal requirements are met, you can request deletion or restriction of processing (Articles 17 and 18 GDPR).
If you have consented to data processing or there is a contract for data processing and the data processing is carried out using automated procedures, you may have a right to data portability (Article 20 GDPR).
If you have consented to the processing and the processing is based on this consent, you can revoke your consent at any time in the future. This does not affect the lawfulness of data processing carried out based on consent until its revocation.
You have the right to object to the processing of your data at any time for reasons arising from your particular situation if the processing is carried out on the basis of Art. 6 Para. 1 Subpara. 1 Letter e GDPR (Art. 21 Para . 1 Sentence 1 GDPR).
Right to lodge a complaint with the supervisory authority
Regardless of this, you have the right to complain to the Bavarian State Commissioner for Data Protection, who you can reach using the following contact details:
Postal address: PO Box 22 12 19, 80502 Munich
Address: Wagmüllerstraße 18, 80538 Munich
Telephone: 089 212672-0
Fax: 089 212672-50
Email: poststelle@datenschutz-bayern.de
Internet: https://www.datenschutz-bayern.de/
Further information
For more information about the processing of your data and your rights, you can contact us using the contact details listed above (at the beginning of A).
B) Information about the website
Technical implementation
Our web server is operated by 1&1 IONOS SE, Elgendorfer Str. 57, 56410 Montabaur. The personal data you provide when you visit our website will therefore be processed by this processor on our behalf.
Logging
When you access this or other websites, you transmit data to our web server via your internet browser. The following data is recorded during an ongoing connection for communication between your internet browser and our web server:
Date and time of the request
Name of the requested file
Page from which the file was requested
Access status (file transferred, file not found, etc.)
Internet browser used and operating system used
complete IP address of the requesting computer
amount of data transferred.
For reasons of technical security, in particular to prevent attempts to attack our web server, we store this data. After seven days at the latest, the data will be anonymized by shortening the IP address at domain level, so that it is no longer possible to establish a reference to individual users.
Active components
We use active components such as Javascript, Java applets or Active-X controls. You can switch off this function by changing the settings in your internet browser.
Cookies
When you access this website, we store cookies (small files) on your device that are valid for the duration of your visit to the website (“session cookies”). We only use these when you visit our website. Most browsers are set to accept the use of cookies, but you can switch off this function for the current session or permanently by changing your Internet browser settings. At the end of your visit, your browser will automatically delete these cookies.
Evaluation of usage behavior (web tracking systems; range measurement)
We only measure reach based on statistical data (i.e. without using personal data).
C) Information on further processing
In order to fulfill school tasks (Art. 2 BayEUG), we process personal data about the following groups of people:
a) Data from students and legal guardians
The data of students includes, in particular, name, address details, nationality, religious affiliation (if necessary for school practice), migration background (country of birth, year of moving to Germany, native language German/non-German), performance data, data on school and vocational training and vocational training. If necessary, special educational support measures, e.g. recommendations for school careers, school absences and regulatory measures in accordance with Art. 86 BayEUG, are also stored.
The data from the legal guardians includes, in particular, name and address details as well as information on custody.
Legal basis
The central legal basis is Article 85 Para. 1 BayEUG. According to this, schools are allowed to process the data of students and their legal guardians necessary to fulfill the tasks assigned to them by law.
Data processing as part of the publication of an annual report for the students and their legal guardians is based on Art. 85 Para. 3 BayEUG, if necessary with regard to photos on consent.
The legal basis for the processing of the name and address data of the legal guardians as well as information on custody is Art. 85 Paragraph 1 Sentence 3 BayEUG.
purposes
In this context, data processing at our school serves the following specific purposes in particular:
Communication with legal guardians (Art. 2 Para. 4 BayEUG), documentation of student and student performance data, creation of certificates (Art. 52, 85a BayEUG and provisions of the school regulations and the teacher service regulations); Determination of special educational needs (Art. 19 BayEUG); Use of mobile special education services (Art. 21 BayEUG), internship management (Art. 50 Para. 3 and 4 BayEUG); Monitoring of compulsory schooling (Art. 57 BayEUG); Helping shape school life (Art. 62 ff. BayEUG); Educational and regulatory measures (Art. 86 BayEUG); Implementation of school statistics (Art. 113b BayEUG); Evaluation and quality development (Art. 113c BayEUG); School financing (Articles 4, 10, 19 Bavarian School Financing Act - BaySchFG); Public relations.
Obligation to provide information to the school
Students or legal guardians are obliged to provide information in accordance with Article 85 Para. 1 Sentence 3 and Sentence 4 BayEUG.
Receiver
We only transmit data from our students to extracurricular bodies to the extent that it is necessary to fulfill our tasks or is otherwise required by law.
The recipients include in particular:
Legal guardians, students (Art. 85 Para. 3 BayEUG)
the responsible school supervisory authorities (Art. 113 BayEUG)
the responsible youth welfare office (Art. 31 BayEUG)
the bearers of the material expenses (Art. 10, 19 BaySchFG)
the carriers of the costs of school transport (Art. 1 Para. 1 and 5 School Travel Free Act - SchKFrG in conjunction with the Ordinance on School Transport)
the State Office for Statistics (Art. 113b Para. 10 BayEUG)
the receiving school in the event of a change of school (Art. 85a para. 2 BayEUG, § 39 BaySchO)
the residents' registration office (when deregistering foreign students from attending school in Bavaria, § 3 Middle School Regulations - MSO)
the respective responsible Chamber of Crafts as the provider of inter-company training measures (Art. 85 Para. 1 in conjunction with Art. 59 Para. 3 BayEUG in conjunction with Section 21 Vocational School Regulations - BSO)
the bodies responsible for vocational training (Section 37 Paragraph 3 Sentence 2 Vocational Training Act - BBiG)
the district administrative authorities (Art. 118 BayEUG and Art. 119 BayEUG)
In the case of documents worth archiving, after the retention period has expired, if necessary, the responsible archive in accordance with the Bavarian Archives Act (BayArchivG).
the responsible immigration authority if the school determines that foreign students who are required to attend school do not have sufficient knowledge of German to successfully attend school (Art. 85 Para. 2 BayEUG)
the responsible health authority (§§ 33-36 Infection Protection Act - IfSG)
Duration of storage
Principle:
We only store data from students and legal guardians for as long as is necessary for the fulfillment of the respective task, taking into account legal retention periods.
Data in student records:
In accordance with Section 40 of the Bavarian School Regulations (BaySchO), the following storage periods generally apply to data stored in student documents:
| Affected data | Retention time/deletion period | |
|---|---|---|
| 1 | student record; Copies of final certificates or certificates replacing them; Transcripts of certificates granting school qualifications; Copies of documents that entitle you to use a professional title | 50 years |
| 2 | Evidence of performance | 2 years |
| 3 | all other data | 1 year |
The deletion periods for the data mentioned in numbers 1 and 3 begin at the end of the school year in which the student leaves school, and for the proof of achievements at the end of the school year in which they were prepared.
b) Data from teachers
For teachers, we process the name, nationality, information on teaching qualifications and teaching time, as well as other personal data, if necessary, to the extent that this is necessary to carry out the employment relationship at the school (the personnel file is kept by the service or employing authority).
Legal basis
The central legal basis is Article 85 Para. 1 BayEUG. According to this, schools are allowed to process the data of teachers necessary to fulfill the tasks assigned to them by law.
Data processing in the context of maintaining additional personnel files (auxiliary files) results from Article 104 Paragraph 1 of the Bavarian Civil Service Act (BayBG). According to this, an employing authority that is not also a personnel management authority may keep an additional personnel file (secondary file) made up of documents that are also in the basic file or partial files, provided that knowledge of them is necessary to carry out its tasks.
purposes
In this context, data processing at our school serves in particular to carry out organizational, personnel and social measures, in particular for the purposes of personnel administration or human resources management (see in particular Art. 103 BayBG).
Obligation to provide information to the school
There is an obligation for teachers to provide information in accordance with Article 85 Paragraph 1 Sentence 3 and Sentence 4 BayEUG.
Recipient
We only transmit teacher data to external parties if this is necessary to fulfill our tasks or is otherwise required by law.
The recipients include in particular:
Legal guardians, students (Art. 85 Para. 1 and 3 BayEUG)
the responsible school supervisory authorities (Art. 113 BayEUG)
the responsible personnel management bodies (Art. 103 ff. BayBG)
the State Office of Finance (Art. 103 ff. BayBG)
the State Office for Statistics (Art. 113b Para. 10 BayEUG)
the respective responsible Chamber of Crafts as the provider of inter-company training measures (Art. 85 Para. 1 in conjunction with Art. 59 Para. 3 BayEUG in conjunction with Section 21 BSO)
the bodies responsible for vocational training (Section 37 Paragraph 3 Sentence 2 BBiG)
In the case of documents worth archiving, after the retention period has expired, if necessary, the responsible archive in accordance with BayArchivG
the responsible health authority (§§ 33-36 IfSG)
Duration of storage
Principle:
We only store teacher data for as long as is necessary for the fulfillment of the respective task, taking into account legal retention periods.
Personal data:
The storage, deletion and destruction of your personal data as part of the employment relationship is governed by Art. 103 ff. BayBG, in particular Art. 110 BayBG (in the case of employees according to § 611a BGB and in corresponding application according to Art. 103 ff. BayBG, especially Art. 110 BayBG).
c) Data of non-teaching staff
For non-teaching staff, we keep the personnel data that is necessary to process the employment relationship at the school (the personnel file is maintained by the service or employing authority).
Legal basis
The central legal basis is Article 85 Para. 1 BayEUG. According to this, schools are allowed to process the data of non-teaching staff necessary to fulfill the tasks assigned to them by law.
Data processing in the context of maintaining additional personnel files (auxiliary files) results from Art. 104 Para. 1 BayBG. According to this, an employment authority that is not at the same time a personnel management authority may keep an additional personnel file (secondary file) made up of documents that are also in the basic file or partial files, to the extent that knowledge of them is necessary for the performance of its tasks (in the case of employees). § 611a of the German Civil Code (BGB) and in corresponding application according to Art. 103 ff. BayBG.).
purposes
In this context, data processing at our school serves in particular to carry out organizational, personnel and social measures, in particular for the purposes of personnel administration or human resources management (see in particular Art. 103 BayBG).
Recipient
We only transmit data from non-teaching staff to external bodies to the extent that this is necessary to fulfill our tasks or is otherwise required by law.
The recipients include in particular:
Legal guardians, students (Art. 85 Para. 1 BayEUG)
the responsible school supervisory authorities (Art. 113 BayEUG)
the responsible personnel management bodies (Art. 103 ff. BayBG)
the State Office of Finance (Art. 103 ff. BayBG)
the State Office for Statistics (Art. 113b Para. 10 BayEUG)
the relevant Chamber of Crafts as the provider of inter-company training measures (Art. 85 Para. 1 in conjunction with Art. 59 Para. 3 BayEUG in conjunction with Section 21 BSO),
the bodies responsible for vocational training (Section 37 Paragraph 3 Sentence 2 BBiG)
For documents worth archiving, after the retention period has expired, if necessary the responsible archive according to the BayArchivG - the responsible health authority (§§ 33-36 IfSG)
Duration of storage
Principle: We generally only store data from non-teaching staff for as long as is necessary for the fulfillment of the respective task, taking into account legal retention periods.
Personal data:
The storage, deletion and destruction of your personal data as part of the employment relationship is governed by Art. 103 ff. BayBG, in particular Art. 110 BayBG (in the case of employees according to § 611a BGB and in corresponding application according to Art. 103 ff . BayBG, especially Art. 110 BayBG).
d) Data from people who have business contact or other contact with the school
(e.g. as service providers or craftsmen, representatives of local authorities or people who contact the school)
Name and address details
Additional data is processed depending on the type of business or other contact.
Legal basis
The legal basis is in particular Article 6 Paragraph 1 Subparagraph 1 Letter a GDPR (consent) and Article 6 Paragraph 1 Subparagraph 1 Letter b GDPR (processing of a contract).
purposes
The data processing at our school serves the purpose stated in the consent or, when processing a contract, to fulfill the respective contract.
Recipient
We only transmit data from people who have business or other contact with the school to external parties to the extent that this is necessary to fulfill our tasks or is otherwise provided for by law.
Duration of storage
We only store data from people who have business or other contact with the school for as long as is necessary for the respective processing purposes, taking into account legal retention periods.